Attachment Executive 2003 Help

Table of Contents for Attachment Tools

Examine Tab

Hyperlinks Tab

Examine Tab

The Examine tab has 4 tools that will help you take advantage of Attachment Executive managing and organizing potential.

Recent Activities - To see the last 50 actions performed by Attachment Executive were, click the History Button. 

When the History button is clicked, you will be provided with a list of activities Attachment Executive has performed.  This will also give you a running total of all the attachments Attachment Executive has moved or deleted since you started using Attachment Executive.

To review the actions, click on the scroll bar to display each item from Most recent activity to the oldest activity.

Details Examination

This utility will tell you the number of messages and size of each of your folders and provide you with suggestions on how to best clean up your mailbox/pst.  By clicking on the Examine button you will be presented with a dialog box which will ask you to specify which folders you would like to examine.  You can also select the "Include subfolders" check box.  Once you click Examine, Attachment Executive will go examine the folders and then present you with a summary.  The top portion of the summary window provides you with a summary of the folders.  Each folder will then be listed with the number of messages in it, the number of attachments and the size of the folder over.  The bottom portion of the window will provide you with recommendations for each of the folders.  If you would like, you can export the report for detailed examination at a later time.

Import / Export

The import / export utility will allow you to import or export your rules.  Clicking the Import/Export button will present you with a window giving you a choice of 2 options: Import or Export.  Each of these options is described below.

--- Import

The import utility can be used when you move from one computer to another, change email profiles or want to share attachment rules with others.  Naturally to use the Import tool, you need to have existing Attachment Executive 6.0 rules. 

 --- Export

An extremely important tool is the Export tool.  This tool will let you export you existing Attachment Rules so that you can move them to another e-mail profile, different computer, or share them with a friend. 
 

Search for Duplicate Files

This tool allows you to search file folders in your file system for files that are exact duplicates of each other.  When the tool finds two files that are the exact same size, it will compare the contents of each file byte-by-byte to make sure that they are an exact match.  Since the files must be exactly the same, the filename, creation time and modified times of the files is not taken into account.

You will be presented with a listing of any duplicate files that are found and presented with options that allow you to process them.  You can have duplicate files processed automatically by having one file kept from each set of duplicates and the rest deleted, or you can choose to manually select which files you would like to keep.

Any files that are deleted by this tool are deleted to the Recycle Bin.

Hyperlinks Tab

Add Paperclip Icons

This tool will find all of the e-mail that has hyperlinks in it and allow you to have the paperclip icon for those e-mail messages turned on.  This will allow you to easily find messages that used to have attachments in them in your Outlook application by looking for the paperclip icons.  This is accomplished by adding a very small text file to e-mail messages that have hyperlinks.  By doing this, Outlook will display the paperclip icon.  Attachment Executive will not treat those very small text files as attachments so they will not be removed.  If you change your mind you can undo this operation using the "Remove Paperclip Icons" tool.

Remove Paperclip Icons

This tool will find all of the e-mail that has had paperclip icons kept on them by Attachment Executive and allow you to have those removed. This only works for paperclip icons kept on e-mail by Attachment Executive and will not work on e-mails that still have valid attachments.  When Attachment Executive needs to keep a paperclip icon on an e-mail after moving attachments from it, it adds a very small text file to the e-mail.  These small Attachment Executive text files are removed from the e-mails when you run this tool.  If you change your mind you can undo this operation using the "Add Paperclip Icons" tool.

Redirect Hyperlinks in E-mail Messages

This tool will find all of the hyperlinks in your e-mail that point to a specified file folder and change them to point to a different file folder.  This is useful when you have moved a file folder to a different location.

“Mail folder containing hyperlinks” – This setting lets you select where the messages in which you would like to have hyperlinks redirected.

“Include subfolders” – Select this option if you would also like all the hyperlinks in all of the messages in all subfolders redirected.

“Old file folder location” – This setting is the previous location of the saved attachment files.  Select the location where the files used to be.

 “New file folder location” – This setting is the current location of the saved attachment files.  Select the location where you have moved them.

 When you are finished, click the button labeled “Redirect”.

Repair Hyperlinks

This tool will find all of the hyperlinks in your e-mail that are broken and the files they point to do not exist because they were moved or deleted. 

The operations you can perform on the broken hyperlinks that are found include:

“Search for matching files” - This option allows you to search other file folders for files that have the same name as the files in the broken hyperlinks.  For each match that is found, you will be presented with the details about the file that was found and allowed to fix the hyperlink using the found file, choose a file manually, or skip the match and move on to the next broken hyperlink.

"Replace with specific files" - This option allows you to deal with the broken hyperlinks one at a time.  For each hyperlink you will be shown details about the message and allowed to select a file from the file system.  The hyperlink will be fixed to point to the file that you selected.  For any hyperlink that you do not want to fix, you can select to skip it and view the next broken hyperlink.

"Delete hyperlinks" - This option allows you to remove the hyperlinks from the e-mail message text.  This option should only be used when you no longer require the hyperlinks that are broken.  Please note that this operation is permanent and once deleted the hyperlinks in the e-mail message cannot be restored.